We are seeking a highly organized and proactive Senior/Virtual Assistant to join our dynamic team. In this role, you will provide high-level administrative support to [CEO/Manager/Department Head] and contribute to the overall efficiency and success of our organization.

Responsibilities:

• Calendar Management:
  • Schedule and manage appointments, meetings, and travel arrangements.
  • Prioritize and coordinate conflicting schedules.
  • Ensure timely reminders and preparation for meetings.
• Communication Management:
  • Draft, edit, and proofread emails, letters, presentations, and other documents.
  • Respond to inquiries and requests professionally and efficiently.
  • Manage phone calls and screen incoming requests.
• Project Coordination:
  • Assist with project planning, tracking, and execution.
  • Gather and organize information for reports and presentations.
  • Follow up on action items and ensure deadlines are met.
  • Manage and maintain contact databases.
• Travel Arrangements:
  • Book flights, hotels, and transportation.
  • Manage travel itineraries and expenses.
• Administrative Support:
  • Order office supplies and manage vendor relationships.
  • Maintain accurate records and files.
  • Assist with special projects as needed.